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Reducing compliance bureaucracy and putting trusting in people

The work of Professor Sidney Dekker has been gaining traction in Australia and in the last 12 months with major contractor in the construction sector. A ‘Movie’ has now been posted online which provides an overview of the approach.

Many core aspects of this approach e.g. reducing bureaucracy and empowering work teams to manage risk, will resonate with many readers.  Wholesale implementation will prove more challenging.

Click on arrow below and the following from Safety Differently explains the movie.

Rediscover ways to trust and empower people?

“‘Safety differently’ is about relying on people’s expertise, insights and the dignity of work as actually done to improve safety and efficiency. It is about halting or pushing back on the ever-expanding bureaucratization and compliance of work. The cost of compliance and bureaucracy can be mind-boggling—up to 10% of GDP, with every person working some 8 weeks per year just to cover the cost of compliance, paperwork and bureaucratic accountability demands. This is non-productive time. It has also stopped progressing safety. Over the last two decades, safety improvements have flatlined (as measured in fatalities and serious injury rates, for instance) despite a vast expansion of compliance and bureaucracy.

Safety Differently: The Movie tells the stories of three organizations that had the courage to devolve, declutter, and decentralize their safety bureaucracy. Origin Energy reduced the size of their Safety Management System by 90%. They made safety an operational issue, a field-focused one, cutting centralized safety staff and reducing the bureaucratic accountability requirements imposed on engineers in the field. Queensland Health discovered a profoundly different way to deploy local expertise and simulation to improve care processes. Rather than assembling caregivers in a central location and telling them how to do a particular procedure, simulation experts fanned out into the huge state, using local process simulations as tools for discovery and sensemaking, and asking people what they needed and wanted. Woolworths Supermarkets ran a randomized controlled trial, taking everything related to safety out of a group of stores and telling the store manager: ‘don’t hurt anyone.’ Injuries went down, innovations went up and a deep sense of ownership blossomed. One store in that group won the annual safety prize.”

Interestingly, these organizations discovered that much of their compliance and bureaucracy was self-inflicted. Laws and regulations demanded some things for sure, but the majority of the permits, tool restrictions, checklists, rules, guidance and procedures that penetrated deeply into the capillaries of people’s daily work were all driven internally or by their contracting arrangements to other organizations. Too many cooks in the rule-making kitchens, few or no calls for evidence of the need or efficacy of the rules, liability fears, and sheer bureaucratic entrepreneurism meant that it was easy to make things difficult. It was easy to add stuff, and almost impossible to take stuff out. But these organizations did, and did so successfully.

These organizations rediscovered ways to trust and empower their people. Their stories offer hope; they reinvigorate the humanity and dignity of actual work. These organizations learned to resist the kneejerk to centralize, standardize and control everything their people do. They now try to harness autonomy, mastery and purpose as drivers for people’s motivation to do the right thing. Their safety outcomes are impressive, as is the reduction of business drag; the happiness and engagement of their people speaks for itself. Their stories are an immense inspiration for everybody suffering under the weight of bureaucracy and compliance—whatever the domain they work”

This article was posted on 13th October 2017